The Annual Meeting of The Mary T. and Frank L. Hoffman Family Foundation is held over several days in late Spring or early Summer of each year following the filing of the 990-PF with the Internal Revenue Service, on or before 15 May. The time frame allows for personal, telephone, and email communication among Trustees in accordance with the By-Laws. The Dated indicated below is the date these Minutes were compiled.
Date:
- 30 June 1998
Trustees:
- Mary T. Hoffman
- Frank L. Hoffman
Trustees Participating:
- Mary T. Hoffman
- Frank L. Hoffman
Review of Minutes:
- As this is the first year of operation, there were no previous minutes.
Treasurer's Report:
- The balance in the Bank as of this date is $2,061.22.
- Most of the funding was from Mary and Frank Hoffman, who will continue to fund future expenditures.
- There are no outstanding bills.
- The financial report was received.
Review of Current Foundation and Web Site Status:
- The Web Site was started on 1 January 1998, and traffic continues to slowly grow. We decided to continue in the same direction as we have planned with we first started.
- Our 501 (c) (3) Not for Profit status was approved by the IRS on 26 March 1998.
- The By-Laws were reviewed and no changes suggested.
- Review of Budget:
- Income from Donations: $13,000.00
- Expenses: $11,800.00
Telephone/Web: 1,200.00
Office Equipment: 3,000.00
Office Supplies: 600.00
Professional Fees: 2,000.00
Donations: 5,000.00 - Contingency and Reserve: $1,200.00
- Based upon our current expenditures, it appears we are operating within our current budget. No action taken.
Old Business:
- There was no Old Business.
New Business:
- We have been working with Simplex Services to find ways to improve our web site exposure. Frank Hoffman requested approval to explore another server web server that will most likely improve our exposure, and to move to that server when the time is right. Seconded and approved unanimously.
- On a motion by Mary Hoffman, it was decided to file for New York State Sales Tax Exemption.
- Proposed Budget for Next year:
- Income from Donations: $13,000.00
- Expenses: $11,800.00
Telephone/Web: 1,200.00
Office Equipment: 3,000.00
Office Supplies: 600.00
Professional Fees: 2,000.00
Donations: 5,000.00 - Contingency and Reserve: $1,200.00
- After discussion, the proposed Budget (the same as last year's) was considered sufficient and accepted unanimously.
There being no further business, the meeting was adjourned.
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