LogoAnnual Meeting Minutes - 2008
The Mary T. and Frank L. Hoffman Family Foundation

Dedicated to cruelty free living through a vegetarian vegan lifestyle.

The Annual Meeting of The Mary T. and Frank L. Hoffman Family Foundation is held over several days in late Spring or early Summer of each year following the filing of the 990-PF with the Internal Revenue Service, on or before 15 May.  The time frame allows for personal, telephone, and email communication among Trustees in accordance with the By-Laws.  The Dated indicated below is the date these Minutes were compiled.

Date:

  • 30 June 2008

Trustees:

  • Mary T. Hoffman
  • Frank L. Hoffman
  • Michael Budkie
  • Stephen Kaufman
  • Marybeth Wosko

Trustees Participating:

  • Mary T. Hoffman
  • Frank L. Hoffman
  • Michael Budkie
  • Stephen Kaufman
  • Marybeth Wosko

Review of Minutes:

  • The minutes of the previous Annual Meeting were reviewed and approved unanimously.

Treasurer's Report:

  • 2007 Income: $35,212.00
  • 2007 Expenses: $43,064.00
    Professional Fees: $1,471.00
    Internet and Other Expenses: $4,755.00
    Internet Publishing Services: $30,573.00
    Donations: $6,265.00
  • 2007 Excess Revenue: ($7,852.00)
  • Cash in the bank as of this date: $6,100.14
  • The Treasurers report was accepted unanimously.

Review of Current Foundation and Web Site Status:

  • By the end of December 2007 the number of published text documents had reached 44,400.
  • From 11 Feb 2007 thru 10 Feb 2008 we had 10,836,000 individual visitors to the web site determined by IP address.  This is 1,200,000 below the expected number, and is mostly attributed to the loss in the youth visitations, and could be even higher this year since we will have 4-1/2 months of loss.
  • We are still hosting more than 30 other organizations on our web site, which also consumes most of our expenses.
  • We are still having problems with two of our contract publishers (B and L) who are not performing as expected, and we can no longer rely on her to do the day to day work.
  • Garland continues to be a steady part timer who is mostly doing publishing for SAEN and a few other special projects, but we are somewhat concerned with his ability to continue when he starts college in the fall.
  • Simplex is doing the bulk of the day to day publishing of our hosted web sites. She is extremely reliable, but not being a vegan or animal rights person, she is limited in what she can do in editing and other areas.
  • We are doing the remainder of the publishing and writing.
  • We have not gained back the bulk of the youth we were ministering to up to this time last year, and since then our web site traffic has flat lined. We still believe that the dramatic change was do to blocking.
  • Review of Budget:
    • Income from Donations: $52,000.00
    • Expenses: $50,800.00
      Internet and Other Expenses: 9,500.00
      Internet Publishing Services: 36,000.00
      Professional Fees: 300.00
      Donations: 5,000.00
    • Contingency and Reserve: $1,200.00
    • Both Income and Expenses are running less than half of the proposed budget, but since the Frank and Mary Hoffman agreed to fund up to $52,000.00, no changes were needed.

Old Business:

  • There was no old business.

New Business:

  • Proposed Budget for Next year:
    • Income from Donations: $52,000.00
    • Expenses: $50,800.00
      Internet and Other Expenses: 5,500.00
      Internet Publishing Services: 40,000.00
      Professional Fees: 300.00
      Donations: 5,000.00
    • Contingency and Reserve: $1,200.00
    • After discussion, and Frank and Mary Hoffman's assurance that they would fund up to $52,000.00, the proposed Budget was  considered sufficient and accepted unanimously.

There being no further business, the meeting was adjourned.

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